Privacy policy
Effective date: November 1, 2025
What Our Privacy Policy Covers
This privacy policy describes how Kool As Nerdz, LLC (“Kool As Nerdz,” “we,” “us,” or “our”) collects, uses, shares, and protects personal information. It also explains your rights and choices regarding your personal information and how you can contact us.
This privacy policy covers the “personal information” that Kool As Nerdz obtains about you in various contexts, both online and offline, including when you visit our websites, use our mobile applications (“Kool As Nerdz Mobile Apps”), visit us at pop-up events or stores, communicate with us, or participate in any of our programs or promotions.
Our websites may include links to third-party websites and/or applications. We are not responsible for the privacy practices of websites or applications we do not own.
What We Collect
We collect personal information from various sources depending on our relationship with you:
- Account Registration: Name, email, optional birthday & zip code, payment info, billing address, phone
- Browsing Activity & Website Usage: Usage data, device info, browser type - Communications With Us: Name, contact info, message content
- Job Applications: Employment-related information
- Posting in Public Forums: Content you post on public forums or social media pages
- Promotional Communications: Contact info & engagement data
- Purchasing (Online & In-Person): Name, shipping & billing address, payment info
- Kool As Nerdz Mobile Apps: Device info, location info (if enabled), Bluetooth data (if applicable)
- Sweepstakes, Contests, Promotions: Name, contact info, demographic data, user-generated content
We may also collect information from third-party sources (partners, social networks, service providers, and public databases).
How We Use Your Personal Information
We use your personal information to:
- Identify you when you visit our website or attend events.
- Fulfill orders and process returns.
- Communicate about your orders, products, and promotions.
- Conduct research and improve our products and services.
- Send marketing and advertising communications.
- Detect fraud or illegal activity.
- Comply with legal obligations.
- Support core business functions.
How We Share Your Personal Information
We may share your personal information:
- Corporate Affiliates: With our parent company or subsidiaries.
- Service Providers: With vendors who support our business (order fulfillment, payment processing, marketing, analytics, etc.).
- Third-Party Partners: Partners for joint promotions or collaborations. - Social Media Platforms: Through social features on our website or mobile apps.
- Public Forums: Any content you post publicly may be visible to others.
- Legal Process: If required by law or to protect our legal rights.
- Business Transfers: In the event of a merger, acquisition, or sale.
- Other Instances: With your consent.
How We Protect Your Personal Information
We implement reasonable physical, electronic, and procedural safeguards to protect your personal information. However, no system is completely secure.
If you choose to remain logged in on our website or apps, please secure your device. Notify us immediately of any unauthorized account activity.
Your Choices
- Accessing Your Personal Information: Email us at support@koolasnerdz.com to request access.
- Updating Your Account Information: Log into your account or email support@koolasnerdz.com to update your information.
- Deleting Your Personal Information: Email support@koolasnerdz.com to request deletion (subject to legal retention requirements).
- Receiving Communications: Click “unsubscribe” in promotional emails, update preferences in your account, or email support@koolasnerdz.com to opt out of mail.
- Removing Content From Public Forums: Email support@koolasnerdz.com with details to request content removal.
Transmission of Information to Other Countries
Kool As Nerdz operates in the United States, and your personal information may be processed in other countries.
Communicating With Us
If you have questions about our privacy or security practices, please contact us:
If needed, we may contact you regarding personal information events via email or mail.
Changes To This Policy
We may update this privacy policy from time to time. The latest version will be posted with an updated effective date.
Information for California Residents
If you are a California resident, you have rights regarding access to and deletion of your personal information. To submit a request, email support@koolasnerdz.com. We will verify your identity before processing your request.